MYSHON

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Utilities Payable Administrator - Leeds

Reports to: Financial Controller – Finance

Salary: £25,500 per annum

Hours: 40 p/w

Location: Leeds Office

MYSHON is a specialist company operating across social housing sub-sectors.

As a result of our vast experience and knowledge, we are able to consult, advise and restructure housing portfolios operating within social housing.

Job description

The Utilities Coordinator will work alongside the existing Financial Services (FS) team and report into the Finance Manager. The role focuses heavily on managing bank accounts and ensuring property associated accounts are kept up to date and invoices are received and paid in good time including utility providers, local authorities for council tax, broadband, phone and TV licensing across multiple legal entities / client accounts.

The FS team all interact daily with overlap across roles leading to this role being varied and an opportunity to gain experience in a variety of Finance areas. This is a well functioning and friendly team, with strong growth and improvement plans for this year and beyond. Being able to thrive and maintain organisation and accuracy while managing high volumes will put the role holder in the best position to develop their career with us.

Key Responsibilities

  • Update and maintain services schedule for clients’ properties including council tax, utilities, phone, broadband etc.
  • Speaking to care providers and support staff to ensure tenants pay regular utilities contributions.
  • Set up standing order payments for council tax and debt repayment plans for clients.
  • Liaising with Operations to ensure SMI exemptions are applied where applicable to council tax liabilities.
  • Speaking with care providers and support staff to get meter readings on a regular basis where required.
  • Ensuring tenant services such as broadband and phone connections remain active and accounts are paid up to date, pursuing any missing invoices from properties and/or providers.
  • Liaising with any external debt collection agencies to ensure no services are disconnected and repayment plans are negotiated and put into payment.
  • Provide cover for downloading bank statements and bank postings for multiple clients’ accounts.

  • The above outlines the main duties and responsibilities of the position, however, this cannot be comprehensive and other duties, as directed by the company and within the role holder’s capabilities may be required.

    For example, we have supplementary responsibilities open to all employees including first aiders, mental health first aiders, and fire wardens with full training provided.

Skills (includes key competencies)

  • At least one year of professional experience in finance or accounts is essential.
  • Good knowledge of MS Excel and an accounting software package (Microsoft Navision would be an advantage but not essential as training is provided).
  • Effective and persuasive oral and written communications skills to develop strong relationships built on trust.
  • Problem solving and analytical skills that are flexible and adaptable to a variety of situations.
  • Resilient and able to deal with utility suppliers and councils.

Personal Qualities

  • Commitment and enthusiasm to MYSHON, our Group companies, and their work
  • Commitment to quality in all aspects of service delivery
  • Commitment to equal opportunities
  • Self-motivated and able to work independently with minimum guidance, confidence in taking the initiative, making decisions, and consulting as appropriate
  • Ability to manage the delivery of detailed work
  • Attention to detail
  • Willing to be flexible and respond to changing circumstances
  • Key attributes are an ability to demonstrate a flexible and positive ‘can do’ attitude and to become quickly established to add value to the business
  • Time management skills

Experience and Qualification

Essential:

  • Accounting software: 1 year (preferred)
  • Accounts payable: 1 year (required)
  • Good communicator and inter-personal skills.
  • Good organisational skills and can work in a methodical manner.
  • Time management skills.

Benefits

Benefits:

  • 25 days annual leave plus Bank Holidays
  • 24 hour EAP Scheme
  • Company pension
  • Free on-site parking
  • Life insurance
  • Referral programme
  • Sick pay

Interested?

Contact our recruitment team at [email protected].